WMIDMUN Financial Terms and Conditions

Fees

The school fee for WMIDMUN XVI is $65 per school. The delegate fee is $60 per delegate. The sponsor fee is $10 per sponsor; parents chaperoning who wish to participate in sponsor activities are required to pay the sponsor fee.


Payment

Please make all checks payable to The William & Mary International Relations Club. Please do not write checks to William & Mary, William & Mary MUN, or WMIDMUN. The Initial Deposit (half of the delegate fees + the school fee) is due by Monday, December 11, 2017. The total owed for meal tickets is also included in the Initial Deposit for those schools who have requested these tickets. If registration closes early due to capacity, the fee deadline does not change. All payments must be made in full by the start of conference weekend on Friday, February 23, 2018.


Late Fees

Late fees apply to all schools that have filled out the online registration form by the close of registration and have not submitted the Initial Deposit on time (postmarked or received by Monday, December 11, 2017). A $5 late fee will be imposed for each unpaid delegate in addition to the original $60 per delegate.


Late Drops

If an entire delegation drops after the close of registration but before Friday, January 5, 2018, they will be refunded two-thirds of total delegate fees. If an entire delegation drops before Wendesday, January 31, 2018, half of their total delegate fees will be refunded. Individual delegate drops before the January 31, 2018 deadline will be fully refunded. Any individual drops after January 31, 2018 will not change the school's Initial Deposit and late fees but will be reflected in the balance of the school's delegate fees.

If a school has not paid any fees and chooses to drop after Friday, January 5, 2018, they are still required to pay the Initial Deposit.



The $65 school fee is always non-refundable.


Questions

Please consult our Frequently Asked Questions section for general information regarding fees and policies. Please feel free to contact our Director of Registration, Emily White, at registration@wmidmun.org with any specific questions regarding payment.


Mailing Address

Please send all checks to the following address via regular USPS or USPS Priority. Please do not use UPS or FedEx.

WMIDMUN XVI

International Relations Club

P.O. Box 3032

Williamsburg, VA 23185


Fine Print

The entire school fee and one half of the delegate fees are due by Monday, December 11, 2017 ("Initial Deposit"). The remainder of fees, outlined herein, must be paid in full by registration on the first day of the conference, February 23, 2018. The WMIDMUN Secretariat must be notified by January 31, 2018 of individual dropped delegates in order to receive a refund of those delegates’ fees. Half of the delegate fees will be refunded for individual delegates dropped after the January 31, 2018 deadline. If schools drop delegates after January 31, 2018 and have outstanding fees at that time, the late fees for dropped delegates will still apply. If schools drop delegates after January 31, 2018 and have not yet paid their full Initial Deposit, the Initial Deposit will still include the full school fee and half of the initial number of delegates’ fees along with late fees. Under no circumstance will school fees be refunded once paid.